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If you’ve seen Mad Men you know Christina Hendricks as the beautiful, feisty, and professional Joan Holloway. While she functions as an office manager and administrative assistant, Joan brings a sharp awareness of office politics, and the changing role of women in the workplace, to AMC’s marquee period drama. The office can’t operate without her, as no one else knows how the office is organized. An Administrative Assistant provides support to people within a business, but beyond that this role provides an amazing opportunity to get deeply involved with a company and key executives, leading to future advancement.
An administrative assistant provides support to people within a business by being the information and communication manager for an office. Furthermore administrative assistants are increasingly assuming responsibilities once reserved for managerial staff. Top executives need support to do their jobs effectively, and that’s where executive assistants come in: combining the organizational talents of an office manager, the record-keeping savvy of a financial whiz, and the professional foundation of a committed secretary into one flexible role. The great thing about being an Administrative Assistant is that it gives you the opportunity to get your foot in the door and then transition into something else within the company; it’s an opportunity for an entry level person to get in front of important people.
While a typical day for an administrative assistant varies, it generally includes some of these tasks:
On average in 2011 Administrative Assistants made $36,092 per year, while Executive Assistants earned $50,688. Qualified administrative assistants who broaden their knowledge of a company’s operations and enhance their skills may be promoted to senior or executive secretary or administrative assistant, clerical supervisor, or office manager ($23,347-$54,882/year). Administrative support experience also can lead to jobs such as instructor or sales representative. With additional training, many legal secretaries become paralegals.
Here are some hot spots for administrative assistants:
Employers of Executive Assistants increasingly are looking for candidates with a college degree. A degree related to the business or industry will provide you with an advantage in the application process. Although typically not required, testing and certification for proficiency in office skills are available through organizations such as the International Association of Administrative Professionals; National Association of Legal Secretaries, Inc.; Legal Secretaries International, Inc; and International Virtual Assistants Association.
Furthermore, to be an Administrative Assistant you’ll need to have great writing, project management, customer service, and communication skills. Beyond that, discretion, good judgment, organizational or management ability, initiative, and the ability to work independently are especially important for higher-level administrative positions.
If being an administrative assistant still sounds like your cup of tea, here are a few things you should do to get started.
|Summer College Internship Program at DOROT||New York, NY|
|Director of Information Technology Services||New York, NY|
|Summer Undergraduate College Internship Program at DOROT||New York, NY|
|Macy's Smith Haven, Lake Grove, NY: Retail Cosmetics Sales - Beauty Advisor, Part Time||Lake Grove, NY|
|Program Consultant||Springfield, MA|
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|Executive and Administrative Assistant||Toano, VA|
|Marketing & Advertising Entry Level and New Grad||Butler, NJ|
|Research Assistant Scientist||Gainesville, FL|
|University Librarian & Associate Provost||Georgia|
|CHAIR & PROF||Alachua, FL|
|Assistant Scientist||Gainesville, FL|
|Public Service Assistant or Public Service Associate (Youth Leadership Development Generalist) in the J.W. Fanning Institute for Leadership Development||Georgia|
|RN - Wound Care Coordinator - Registered Nurse||Bakersfield, CA|
|Skincare Sales & Marketing - Entrepreneurs Wanted||United States|
|Prestige Skincare Sales & Marketing - Independent Consultants||United States|
|PATIENT SITTER FLEX 3rd shift||Houston, TX|
|Community & Family Services Coordinator||New Haven, CT|
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|Physical Therapist Rehab Manager Relocation Assistance! Exciting, urban community, rich in arts, nightlife, and outdoor adventure!||Portland, OR|
|Physical Therapist Rehab Manager Management opportunity in fun, urban community!||Richmond, VA|
|Assistant Account Executive||New York, NY|
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|Financial Counselor, OBGYN and Float||Seattle, WA|
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|Internship - WA - Seattle||Seattle, WA|
|Director of Marketing Research and Strategy (Greater Seattle)||Auburn, WA|
|After-School Program Manager||Boston, MA|
|Evidence-Based Argumentation (EBA) Coordinators (2 Positions)||Boston, MA|
|Director of After-School Programs||Boston, MA|
|Summer Education Internship - Teaching Artists Program (Unpaid)||San Francisco, CA|
|Summer Education Internship - Museum Ambassador Program (Unpaid)||San Francisco, CA|
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|Neonatal ICU Registered Nurse||Wynnewood, PA|
|On Call Event Coordinators||San Francisco, CA|
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