Careers in Administrative


Looking for an entry level job or internship in administrative? Here's an overview of how to approach the search and a list of companies that might have entry level and internship opportunities that will interest you.

See companies with administrative careers or search the latest administrative jobs and internships.

If you’ve seen Mad Men you know Christina Hendricks as the beautiful, feisty, and professional Joan Holloway. While she functions as an office manager and administrative assistant, Joan brings a sharp awareness of office politics, and the changing role of women in the workplace, to AMC’s marquee period drama. The office can’t operate without her, as no one else knows how the office is organized. An Administrative Assistant provides support to people within a business, but beyond that this role provides an amazing opportunity to get deeply involved with a company and key executives, leading to future advancement.

Administrative Assistant Careers

Photo Credit: Flickr user ESwift

Administrative Assistant Career Guide Overview

  1. What an Administrative Assistant Does
  2. A Typical Day for an Administrative Assistant
  3. Salary and Career Progression for an Administrative Assistant
  4. Best Locations for Administrative Assistants
  5. Pros and Cons of Being an Administrative Assistant
  6. What You Need to Know to be an Administrative Assistant
  7. Administrative Assistant Resources
  8. Careers Related to being an Administrative Assistant
  9. Companies with Jobs and Internships as an Administrative Assistant

What an Administrative Assistant Does

An administrative assistant provides support to people within a business by being the information and communication manager for an office. Furthermore administrative assistants are increasingly assuming responsibilities once reserved for managerial staff. Top executives need support to do their jobs effectively, and that’s where executive assistants come in: combining the organizational talents of an office manager, the record-keeping savvy of a financial whiz, and the professional foundation of a committed secretary into one flexible role. The great thing about being an Administrative Assistant is that it gives you the opportunity to get your foot in the door and then transition into something else within the company; it’s an opportunity for an entry level person to get in front of important people.

A Typical Day for an Administrative Assistant

While a typical day for an administrative assistant varies, it generally includes some of these tasks:

Salary and Career Progression for an Administrative Assistant

On average in 2011 Administrative Assistants made $36,092 per year, while Executive Assistants earned $50,688. Qualified administrative assistants who broaden their knowledge of a company’s operations and enhance their skills may be promoted to senior or executive secretary or administrative assistant, clerical supervisor, or office manager ($23,347-$54,882/year). Administrative support experience also can lead to jobs such as instructor or sales representative. With additional training, many legal secretaries become paralegals.

Best Locations for Administrative Assistants

Here are some hot spots for administrative assistants:

Pros and Cons of Being an Administrative Assistant


What You Need to Know to be an Administrative Assistant

Employers of Executive Assistants increasingly are looking for candidates with a college degree. A degree related to the business or industry will provide you with an advantage in the application process. Although typically not required, testing and certification for proficiency in office skills are available through organizations such as the International Association of Administrative Professionals; National Association of Legal Secretaries, Inc.; Legal Secretaries International, Inc; and International Virtual Assistants Association.

Furthermore, to be an Administrative Assistant you’ll need to have great writing, project management, customer service, and communication skills. Beyond that, discretion, good judgment, organizational or management ability, initiative, and the ability to work independently are especially important for higher-level administrative positions.

Administrative Assistant Resources

If being an administrative assistant still sounds like your cup of tea, here are a few things you should do to get started.

Required Reading

Blogs and Websites

Networking Opportunities

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Companies with Entry Level Jobs and Internships in Administrative

The Business Backer Logo

The Business Backer - The Business Backer is based in Cincinnati based and “is helping small business owners flourish and grow by re-inventing relationship-based lending for the 21st century.”

See the complete The Business Backer profile

Job TitleLocation
Commercial Lines Account ManagerWalnut Creek, CA
VP of FinanceDenver, CO
Business Development ManagerSeattle, WA
UX DesignerPalo Alto, CA
Product ManagerSchaumburg, IL
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Future of Fish Logo

Future of Fish - Future of Fish is a Seattle, WA based non-profit that “envision a global seafood supply chain that produces legal, traceable, trustworthy fish."

See the complete Future of Fish profile

Environmental Traveling Companions Logo

Environmental Traveling Companions - Environmental Traveling Companions is a San Fran non-profit that “opens the beauty and challenge of the great outdoors to people with disabilities and disadvantaged youth.”

See the complete Environmental Traveling Companions profile

ArtStream Logo

ArtStream - ArtStream is a DC based non-profit “whose mission is to create artistic opportunities for individuals in communities traditionally under-served by the arts.”

See the complete ArtStream profile

No current job openings.

Cradles to Crayons Logo

Cradles to Crayons - Cradles to Crayons is a Brighton, MA based non-profit that is focused on “providing to children ages 0 to 12 some of the most important basics of life—free of charge.”

See the complete Cradles to Crayons profile

Lifesize Logo

Lifesize - Lifesize is an Austin, TX based company that has “set out to make video conferencing truly universal.”

See the complete Lifesize profile

International OCD Foundation Logo

International OCD Foundation - The IOCDF is a Boston based non-profit that aims “to help individuals with obsessive compulsive disorder and related disorders to live full and productive lives.”

See the complete International OCD Foundation profile

No current job openings.

ZenPayroll Logo

ZenPayroll - ZenPayroll is a San Francisco, CA based company that has created “the easiest way to pay your employees.”

See the complete ZenPayroll profile

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Content WritingSan Francisco, CA
User ResearchSan Francisco, CA
Growth MarketingSan Francisco, CA
Channel MarketingSan Francisco, CA
Email MarketingSan Francisco, CA
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Balboa Capital

Balboa Capital - Balboa Capital is an Irvine, CA based company that “has been providing equipment leasing and working capital loans to US businesses for over two decades.”

See the complete Balboa Capital profile

Innerspin Logo

Innerspin - Innerspin is a Los Angeles, CA based agency that “is focused on growing global brands through effective brand building and digital capabilities.”

See the complete Innerspin profile

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Golf Shop AssistantRiverside, CA
Bookkeeper - Los AngelesLos Angeles, CA
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DaveRamsey Logo

DaveRamsey - The Lampo Group is Dave Ramsey's Brentwood, TN based company that provides "biblically based, common-sense education and empowerment" with a focus on finance.

See the complete DaveRamsey profile

Local Initiatives Support Corporation Logo

Local Initiatives Support Corporation - LISC is an NYC based non-profit that connects "local organizations and community leaders with resources to revitalize neighborhoods and improve quality of life.”

See the complete Local Initiatives Support Corporation profile

Things Remembered Logo

Things Remembered - Things Remembered, based in Highland Heights, OH, is “the nation’s largest and most prominent retailer of personalized gifts.”

See the complete Things Remembered profile

Job TitleLocation
Sales AssociateAlderwood, WA
Assistant Store Manager - Lynnwood, WALynnwood, WA
Assistant BuyerHighland Heights, OH
Junior CopywriterHighland Heights, OH
Sales Associate/Customer ServiceDubuque, IA
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Filson Logo

Filson - Filson is a Seattle, WA based company that is “renowned for making products in the USA" for activities like hunting, fly fishing, travel, and even work.

See the complete Filson profile

Futures and Options Logo

Futures and Options - Futures and Options is an NYC non-profit that “empowers underserved youth to explore careers and guides them to further their education and become productive citizens.”

See the complete Futures and Options profile

Eataly Logo

Eataly - Eataly is a New York, NY and Chicago, IL based gourmet Italian marketplace inspired by the famous chef Mario Batali.

See the complete Eataly profile

Job TitleLocation
Human Resources & Recruiting InternNew York, NY
Produce Associate - BaldorNew York, NY
Restaurant BaristaNew York, NY
HostNew York, NY
ServerNew York, NY
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Triggit Logo

Triggit - Triggit is a San Fran based company that “enables advertisers and agencies to build, run, measure, and optimize retargeting-driven display campaigns from a single platform.”

See the complete Triggit profile

No current job openings.

Sojern Logo

Sojern - Sojern is based in San Francisco and has developed a travel-focused “robust audience engagement platform [that] is powered by machine-learning technology."

See the complete Sojern profile

StoveTeam International Logo

StoveTeam International - StoveTeam International is a Eugene, OR non-profit that's making cooking safer in the developing world by helping people produce safe, affordable, fuel-efficient cookstoves.

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No current job openings.

Whalerock Industries Logo

Whalerock Industries - Whalerock Industries, based in Santa Monica, CA, brings together the "best and brightest minds to create world-class content, spanning all mediums and screens.”

See the complete Whalerock Industries profile

Job TitleLocation
Fall 2015 Digital Media InternSanta Monica, CA
Data Scientist InternSanta Monica, CA
Executive AssistantSanta Monica, CA
Assistant Video ProducerSanta Monica, CA
Fall 2015 Design InternSanta Monica, CA
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Chashama Logo

Chashama - Chashama is a New York, NY based non-profit that “nurtures artists by transforming unused property into work and presentation space.”

See the complete Chashama profile

No current job openings.

Clever Logo

Clever - Clever is a San Francisco, CA whose software syncs "with your school’s student information system to provide an amazing experience for teachers and students.”

See the complete Clever profile

Quicken Loans Logo

Quicken Loans - Quicken Loans is based in Detroit, MI and has made a name for itself in the mortgage business as the “#1 online retail lender.”

See the complete Quicken Loans profile

Taza Chocolate Logo

Taza Chocolate - Taza Chocolate is a Somerville, MA based company that makes “stone ground, organic chocolate” that is “perfectly unrefined and minimally processed."

See the complete Taza Chocolate profile

Kellen Company Logo

Kellen Company - Kellen Company is a "professional services company serving associations, companies and foundations” with offices in Atlanta, New York, Denver, Chicago, and D.C.

See the complete Kellen Company profile

FranConnect Logo

FranConnect - FranConnect is a Reston, VA based company that offers Franchise Management Systems to big name clients like Dairy Queen and The UPS Store.

See the complete FranConnect profile

Reformation Logo

Reformation - Reformation is an LA based “environmentally sustainable fashion brand that repurposes vintage and surplus materials to create a chic, limited edition collection.”

See the complete Reformation profile

Job TitleLocation
Production Intern-to-HireLos Angeles, CA
Fashion Buyer - InternLos Angeles, CA
Vintage Production AssistantLos Angeles, CA
Customer Love AssociateLos Angeles, CA
Purchasing AssociateLos Angeles, CA
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kCura Logo

kCura - kCura is a Chicago based company that offers "web-based e-discovery applications for managing large volumes of electronic evidence during litigation or investigations.”

See the complete kCura profile


DOROT - DOROT is a New York, NY based non-profit works to enable “seniors to live with dignity, independence and improved health in the community.”

See the complete DOROT profile

Benefit Cosmetics Logo

Benefit Cosmetics - Benefit Cosmetics is a cosmetics company that got its start when twin sisters moved to San Francisco, CA and opened a beauty boutique.

See the complete Benefit Cosmetics profile

RealScout Logo

RealScout - RealScout is a Sunnyvale, CA based company that “leverages over 500 datapoints to make home search more personal for clients and more efficient for Realtors.”

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No current job openings.

Association of Public and Land-grant Universities Logo

Association of Public and Land-grant Universities - The APLU is a DC based non-profit "representing 219 public research universities, land-grant institutions, state university systems, and related organizations.”

See the complete Association of Public and Land-grant Universities profile

American Skin Association Logo

American Skin Association - The American Skin Association is an NYC based non-profit that brings people together to “to defeat melanoma, skin cancer and disease.”

See the complete American Skin Association profile

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