If you’ve seen Mad Men you know Christina Hendricks as the beautiful, feisty, and professional Joan Holloway. While she functions as an office manager and administrative assistant, Joan brings a sharp awareness of office politics, and the changing role of women in the workplace, to AMC’s marquee period drama. The office can’t operate without her, as no one else knows how the office is organized. An Administrative Assistant provides support to people within a business, but beyond that this role provides an amazing opportunity to get deeply involved with a company and key executives, leading to future advancement.
Photo Credit: Flickr user ESwift
An administrative assistant provides support to people within a business by being the information and communication manager for an office. Furthermore administrative assistants are increasingly assuming responsibilities once reserved for managerial staff. Top executives need support to do their jobs effectively, and that’s where executive assistants come in: combining the organizational talents of an office manager, the record-keeping savvy of a financial whiz, and the professional foundation of a committed secretary into one flexible role. The great thing about being an Administrative Assistant is that it gives you the opportunity to get your foot in the door and then transition into something else within the company; it’s an opportunity for an entry level person to get in front of important people.
While a typical day for an administrative assistant varies, it generally includes some of these tasks:
On average in 2011 Administrative Assistants made $36,092 per year, while Executive Assistants earned $50,688. Qualified administrative assistants who broaden their knowledge of a company’s operations and enhance their skills may be promoted to senior or executive secretary or administrative assistant, clerical supervisor, or office manager ($23,347-$54,882/year). Administrative support experience also can lead to jobs such as instructor or sales representative. With additional training, many legal secretaries become paralegals.
Here are some hot spots for administrative assistants:
Employers of Executive Assistants increasingly are looking for candidates with a college degree. A degree related to the business or industry will provide you with an advantage in the application process. Although typically not required, testing and certification for proficiency in office skills are available through organizations such as the International Association of Administrative Professionals; National Association of Legal Secretaries, Inc.; Legal Secretaries International, Inc; and International Virtual Assistants Association.
Furthermore, to be an Administrative Assistant you’ll need to have great writing, project management, customer service, and communication skills. Beyond that, discretion, good judgment, organizational or management ability, initiative, and the ability to work independently are especially important for higher-level administrative positions.
If being an administrative assistant still sounds like your cup of tea, here are a few things you should do to get started.
| Job Title | Location |
|---|---|
| Technical Project Manager (AV/IT) | Sunnyvale, CA |
| Systems Software Engineer (Video Group) | Austin, TX |
| Sr Software Developer | Austin, TX |
| Senior Director, SaaS Software Development | Austin, TX |
| Senior Web Developer | Austin, TX |
| Job Title | Location |
|---|---|
| Associate Director for Management | Silver Spring, MD |
| Associate Director for Management | Silver Spring, MD |
| Administrative Assistant | Boston, MA |
| Job Title | Location |
|---|---|
| Account Executive | San Francisco, CA |
| Intern (Engineering) | San Francisco, CA |
| Recruiting Coordinator | San Francisco, CA |
| Product Manager | San Francisco, CA |
| Recruiter | San Francisco, CA |
| Job Title | Location |
|---|---|
| Marketing Intern | Irvine, CA |
| Marketing Leads Administrator | United States |
| Business Analyst | United States |
| Corporate Recruiter | Irvine, CA |
| Credit Analyst | Irvine, CA |
| Job Title | Location |
|---|---|
| Advertising Intern | Los Angeles, CA |
| Account Executive / Social Media Coordinator | Los Angeles, CA |
| Administrative Assistant | Riverside, CA |
| Admin Assistant | Los Angeles, CA |
| ACCOUNT EXECUTIVE | Los Angeles, CA |
| Job Title | Location |
|---|---|
| Marketing Admin Assistant | Brentwood, TN |
| Associate Creative Director | Brentwood, TN |
| Associate Creative Director, ELP | Brentwood, TN |
| Administrative Assistant | Brentwood, TN |
| Operations Administrative Assistant | Brentwood, TN |
| Job Title | Location |
|---|---|
| General Manager | Seattle, WA |
| Sales Executive | New York, NY |
| Dialysis RN Livingston NJ | Livingston, NJ |
| GBAM Summer Internship | New York, NY |
| Chelsea Works Community Engagement Associate | Chelsea, MA |
| Job Title | Location |
|---|---|
| Sales Associate | Livingston, NJ |
| Senior Assistant Buyer | Highland Heights, OH |
| Site Merchandising Assistant | Cleveland, OH |
| Assistant Store Manager | Arlington, VA |
| SocialMedia.org Fall Internship | Chicago, IL |
| Job Title | Location |
|---|---|
| Senior Developer | Seattle, WA |
| Job Title | Location |
|---|---|
| Java Developer | Township of Warren, NJ |
| PT Retail Sales Associate | New York, NY |
| CAHUS - Scale Operator (Seasonal) | Illinois |
| CAHUS - Grain Elevator Operator(Seasonal) | Illinois |
| Part Time Retail Sales Associate | Minneapolis, MN |
| Job Title | Location |
|---|---|
| Marketing & Commercial Fall Intern | Pittsburgh, PA |
| Data Scientist - Ad Relevance | San Francisco, CA |
| Director/Sr. Director of Demand Sales - New York City | New York, NY |
| Sundry Category Manager | Cranberry, PA |
| Investment Management Sales – Vice President, Wealthbuilder | Camas, WA |
| Job Title | Location |
|---|---|
| Education and Events Intern | New York, NY |
| Entry Level Sous Chef | Chicago, IL |
| Education and Events Coordinator | Chicago, IL |
| Hourly Office Assistant | New York, NY |
| Housewares Sales Associate | Chicago, IL |
| Job Title | Location |
|---|---|
| Computer Forensics Programming Internship | Chicago, IL |
| Case Law Intern | Chicago, IL |
| Marketing & Graphic Design Internship | Chicago, IL |
| Computer Forensics Internship Summer 2014 | Chicago, IL |
| Office Manager | Chicago, IL |
| Job Title | Location |
|---|---|
| Mental Health Technician, Cc3 (FT 11p-7a) | Belleville, NJ |
| Mental Health Technician, CC3 (FT 11p-7a) | Belleville, NJ |
| Older Toddler Teacher | Philadelphia, PA |
| Sales Associate | Orlando, FL |
| Pediatrics Physician - Permanent: General Ped and Ped Dermatologist needed in a desirable northern CA area | California |
| Job Title | Location |
|---|---|
| Brazilian Datatech Associate/ Datatech Pleno | United States |
| VP of Marketing | San Francisco, CA |
| Account Intern | San Francisco, CA |
| Jr. Brazilian Account Analyst (English Speaking)/ Analista Digital (Inglês fluente) | United States |
| Account Manager | San Francisco, CA |
| Job Title | Location |
|---|---|
| Account Manager | New York, NY |
| Regional Sales Director, Hotels | New York, NY |
| Production Coordinator & Designer | San Francisco, CA |
| Director / Senior PR Manager | San Francisco, CA |
| High Performance Engineer | San Francisco, CA |
| Job Title | Location |
|---|---|
| Sr Software Engineer | Santa Monica, CA |
| Sr PHP Developer | Santa Monica, CA |
| Graphic Design- Internship / Santa Monica-based Media Company | Santa Monica, CA |
| Administrative Assistant | Santa Monica, CA |
| Fall Internship- TV/Film Development | Santa Monica, CA |
| Job Title | Location |
|---|---|
| Arts Programming Intern for Non-Profit | Manhattan, NY |
| Part-time PR & Marketing Associate | New York, NY |
| Seeking Proposals to Develop a Community Program in Upstate, New York | New York, NY |
| Android Developer/Consultant | New York, NY |
| Job Title | Location |
|---|---|
| Sales Representative | Fredericksburg, VA |
| Management Development Program, Customer Service Management Training | Fredericksburg, VA |
| Claims Representative | Fredericksburg, VA |
| Social Media Intern | Mount Vernon, NY |
| Tanzania Safari Consultant | Watertown, MA |
| Job Title | Location |
|---|---|
| Professional Benefits Sales Consultant | New York |
| Loan Originator - Entry Level | Cleveland, OH |
| Field Service Technician - + a week | North Olmsted, OH |
| Warehouse Associate - Quicken Loans Arena (Cleveland, OH) | Cleveland, OH |
| Seasonal Assistant - Facility Operations | Cleveland, OH |
| Job Title | Location |
|---|---|
| Accounting Intern | New York | New York, NY |
| Senior Accountant | New York, NY |
| Senior Accountant / Global Employee-owned Professional Services Company | Atlanta, GA |
| Program Coordinator (New York) | New York, NY |
| Certification Program Coordinator | New York, NY |
| Job Title | Location |
|---|---|
| Mid Mkt, Corporate Bnking RM I | Philadelphia, PA |
| General Manager - Wilkes | Wilkes-Barre, PA |
| DEVOPS DEPLOYMENT AUTOMATION ENGINEER | Fort Lauderdale, FL |
| Application Specialist, Datafeeds (S&P Capital IQ) | New York, NY |
| Senior Associate, Digital Analytics | New York, NY |
| Job Title | Location |
|---|---|
| Franchise Compliance Associate | Philadelphia, PA |
| Construction Consultant | Edina, MN |
| Services Coordinator I | San Antonio, TX |
| Analyst, Franchise Recruiting Intel | Dallas, TX |
| SaaS/Technology Sales | Reston, VA |
| Job Title | Location |
|---|---|
| Assistant Editor - Residential Construction Group | Washington, DC |
| Content Producer | Washington, DC |
| Ad Production Coordinator | Washington, DC |
| Analyst - Published Research | Irvine, CA |
| Account Manager | Minneapolis, MN |
| Job Title | Location |
|---|---|
| Exceptional Lead Sales Client Specialist | Peoria, AZ |
| Yoga Instructor - Studio | Westborough, MA |
| Marketing and Administration Coordinator | Westborough, MA |
| Product Marketing Research Intern | San Luis Obispo, CA |
| Database Administration Intern | San Luis Obispo, CA |
| Job Title | Location |
|---|---|
| Head of Experiential & Performance Marketing | Los Angeles | Los Angeles, CA |
| Office Assistant | Los Angeles, CA |
| Communications & Special Events Intern | Washington, DC |
| Legal Intern (1 day a week) | Los Angeles, CA |
| Legal Intern (1 day a week) | Los Angeles, CA |
| Job Title | Location |
|---|---|
| kCura - Marketing Manager, Communications | Chicago, IL |
| Application Services Manager (SQL, Relativity, Ipro, external server) | Kirkland, WA |
| Public Relations Intern | Chicago, IL |
| kCura - Educational Training Intern | Chicago, IL |
| kCura - Public Relations Intern | Chicago, IL |
| Job Title | Location |
|---|---|
| Online Content Manager | New York, NY |
| Job Title | Location |
|---|---|
| Operations and Admin Support Intern | Mountain View, CA |
| Operations Intern | Mountain View, CA |
| Inside Sales Representative | Mountain View, CA |
| Director of Engineering | Mountain View, CA |
| Lead Data Scientist | Mountain View, CA |
| Job Title | Location |
|---|---|
| Print & New Media Advertising Account Executive | Rochelle Park, NJ |
| Print & New Media Advertising Executive | Rochelle Park, NJ |
| Experience Office Furniture Installer Needed | Charlotte, NC |
| Associate Transportation Plann | Holland, MI |
| Experienced Furniture Installer | Savannah, GA |
| Job Title | Location |
|---|---|
| Market Research Analyst | Spokane, WA |
| Associate Dean for Research, Collections, and Scholarly Communications | University Park, PA |
| Admissions and Information Technology (IT) Coordinator | Princess Anne, MD |
| Associate Dean and Professor | Gainesville, FL |
| Assistant/Associate Professor of Marketing | Las Cruces, NM |
| Job Title | Location |
|---|---|
| Physical Therapy (PTA) - Naval Hospital Twentynine Palms | San Bernardino County, CA |
| Skincare Sales & Marketing - Entrepreneurs Wanted | Essex Fells, NJ |
| RN Case Manager | Tomah, WI |
| Registered Nurse (RN) - Transitional Care Unit (TCU) - FT, Nights | Houston, TX |
| SURGICAL TECHNOLOGIST | Loveland, CO |
| Job Title | Location |
|---|---|
| Arts for Transit - Unpaid Intern - Music Under New York | New York, NY |
| Client Services Intern | New York, NY |
| Creative Strategy Intern | New York, NY |
| Media Intern | New York, NY |
| Content & Communications Intern | New York, NY |
| Job Title | Location |
|---|---|
| Evaluation Intern | Sausalito, CA |
| Discovery Guide | Sausalito, CA |
| Supervisory Park Ranger (I) | San Francisco, CA |
| Public Programs Assistant - Youth & Family Programs | San Francisco, CA |
| Supervisory Park Ranger (I) | San Francisco, CA |
| Job Title | Location |
|---|---|
| Financial Controller | Seattle, WA |
| School Psychologist | Lacey, WA |
| Product & Services Quality Manager K | Seattle, WA |
| Direct Buy Planner - Rack - Special Sizes | Seattle, WA |
| Public Relations (PR) Assistant Account Executive - Citizenship/CSR | Seattle, WA |
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