Careers in Administrative


Looking for an entry level job or internship in administrative? Here's an overview of how to approach the search and a list of companies that might have entry level and internship opportunities that will interest you.

See companies with administrative careers or search the latest administrative jobs and internships.

If you’ve seen Mad Men you know Christina Hendricks as the beautiful, feisty, and professional Joan Holloway. While she functions as an office manager and administrative assistant, Joan brings a sharp awareness of office politics, and the changing role of women in the workplace, to AMC’s marquee period drama. The office can’t operate without her, as no one else knows how the office is organized. An Administrative Assistant provides support to people within a business, but beyond that this role provides an amazing opportunity to get deeply involved with a company and key executives, leading to future advancement.

Administrative Assistant Careers

Photo Credit: Flickr user ESwift

Administrative Assistant Career Guide Overview

  1. What an Administrative Assistant Does
  2. A Typical Day for an Administrative Assistant
  3. Salary and Career Progression for an Administrative Assistant
  4. Best Locations for Administrative Assistants
  5. Pros and Cons of Being an Administrative Assistant
  6. What You Need to Know to be an Administrative Assistant
  7. Administrative Assistant Resources
  8. Careers Related to being an Administrative Assistant
  9. Companies with Jobs and Internships as an Administrative Assistant

What an Administrative Assistant Does

An administrative assistant provides support to people within a business by being the information and communication manager for an office. Furthermore administrative assistants are increasingly assuming responsibilities once reserved for managerial staff. Top executives need support to do their jobs effectively, and that’s where executive assistants come in: combining the organizational talents of an office manager, the record-keeping savvy of a financial whiz, and the professional foundation of a committed secretary into one flexible role. The great thing about being an Administrative Assistant is that it gives you the opportunity to get your foot in the door and then transition into something else within the company; it’s an opportunity for an entry level person to get in front of important people.

A Typical Day for an Administrative Assistant

While a typical day for an administrative assistant varies, it generally includes some of these tasks:

Salary and Career Progression for an Administrative Assistant

On average in 2011 Administrative Assistants made $36,092 per year, while Executive Assistants earned $50,688. Qualified administrative assistants who broaden their knowledge of a company’s operations and enhance their skills may be promoted to senior or executive secretary or administrative assistant, clerical supervisor, or office manager ($23,347-$54,882/year). Administrative support experience also can lead to jobs such as instructor or sales representative. With additional training, many legal secretaries become paralegals.

Best Locations for Administrative Assistants

Here are some hot spots for administrative assistants:

Pros and Cons of Being an Administrative Assistant


What You Need to Know to be an Administrative Assistant

Employers of Executive Assistants increasingly are looking for candidates with a college degree. A degree related to the business or industry will provide you with an advantage in the application process. Although typically not required, testing and certification for proficiency in office skills are available through organizations such as the International Association of Administrative Professionals; National Association of Legal Secretaries, Inc.; Legal Secretaries International, Inc; and International Virtual Assistants Association.

Furthermore, to be an Administrative Assistant you’ll need to have great writing, project management, customer service, and communication skills. Beyond that, discretion, good judgment, organizational or management ability, initiative, and the ability to work independently are especially important for higher-level administrative positions.

Administrative Assistant Resources

If being an administrative assistant still sounds like your cup of tea, here are a few things you should do to get started.

Required Reading

Blogs and Websites

Networking Opportunities

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Companies with Entry Level Jobs and Internships in Administrative

Sojern Logo

Sojern - Sojern is based in San Francisco and has developed a travel-focused “robust audience engagement platform [that] is powered by machine-learning technology."

See the complete Sojern profile

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Paid Graphic Design InternshipSan Francisco, CA
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StoveTeam International Logo

StoveTeam International - StoveTeam International is a Eugene, OR non-profit that's making cooking safer in the developing world by helping people produce safe, affordable, fuel-efficient cookstoves.

See the complete StoveTeam International profile

Job TitleLocation
AdministratorEugene, OR
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Whalerock Industries Logo

Whalerock Industries - Whalerock Industries, based in Santa Monica, CA, brings together the "best and brightest minds to create world-class content, spanning all mediums and screens.”

See the complete Whalerock Industries profile

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Internship-TV/FilmSanta Monica, CA
Internship-TV/FilmSanta Monica, CA
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Chashama Logo

Chashama - Chashama is a New York, NY based non-profit that “nurtures artists by transforming unused property into work and presentation space.”

See the complete Chashama profile

Clever Logo

Clever - Clever is a San Francisco, CA whose software syncs "with your school’s student information system to provide an amazing experience for teachers and students.”

See the complete Clever profile

Taza Chocolate Logo

Taza Chocolate - Taza Chocolate is a Somerville, MA based company that makes “stone ground, organic chocolate” that is “perfectly unrefined and minimally processed."

See the complete Taza Chocolate profile

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Finance CoordinatorSomerville, MA
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Kellen Company Logo

Kellen Company - Kellen Company is a "professional services company serving associations, companies and foundations” with offices in Atlanta, New York, Denver, Chicago, and D.C.

See the complete Kellen Company profile

FranConnect Logo

FranConnect - FranConnect is a Reston, VA based company that offers Franchise Management Systems to big name clients like Dairy Queen and The UPS Store.

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Reformation Logo

Reformation - Reformation is an LA based “environmentally sustainable fashion brand that repurposes vintage and surplus materials to create a chic, limited edition collection.”

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kCura Logo

kCura - kCura is a Chicago based company that offers "web-based e-discovery applications for managing large volumes of electronic evidence during litigation or investigations.”

See the complete kCura profile

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Business AnalystPortland, OR
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DOROT - DOROT is a New York, NY based non-profit works to enable “seniors to live with dignity, independence and improved health in the community.”

See the complete DOROT profile

RealScout Logo

RealScout - RealScout is a Sunnyvale, CA based company that “leverages over 500 datapoints to make home search more personal for clients and more efficient for Realtors.”

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Sr. Account ExecutiveMountain View, CA
Inside Sales Account ExecutiveMountain View, CA
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Association of Public and Land-grant Universities Logo

Association of Public and Land-grant Universities - The APLU is a DC based non-profit "representing 219 public research universities, land-grant institutions, state university systems, and related organizations.”

See the complete Association of Public and Land-grant Universities profile

American Skin Association Logo

American Skin Association - The American Skin Association is an NYC based non-profit that brings people together to “to defeat melanoma, skin cancer and disease.”

See the complete American Skin Association profile

TextLinkBrokers Logo

TextLinkBrokers - TextLinkBrokers is a Mesa, AZ based company that services the “needs of professional SEM agencies and individuals looking for high quality link development.”

See the complete TextLinkBrokers profile

Bay Area Discovery Museum Logo

Bay Area Discovery Museum - The Bay Area Discovery Museum is a Sausalito, CA based museum that “is designed to ignite creative thinking in children.”

See the complete Bay Area Discovery Museum profile

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Barista CashierSausalito, CA
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Leadership Greater Washington Logo

Leadership Greater Washington - Leadership Greater Washington is a Washington, DC based non-profit that aims “foster communication and cooperation among the area’s established leaders.”

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National Collegiate Inventors and Innovators Alliance Logo

National Collegiate Inventors and Innovators Alliance - National Collegiate Inventors and Innovators Alliance is an Amherst, MA based non-profit that supports “technology innovation and entrepreneurship in higher education."

See the complete National Collegiate Inventors and Innovators Alliance profile

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ArtSkills Logo

ArtSkills - ArtSkills is an Easton, PA based company “with a commitment to bringing quality and innovative poster making and art materials to customers.”

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Salon Success Strategies Logo

Salon Success Strategies - Salon Success Strategies is a Roseville, CA based “full service marketing agency specializing in salons, day spas, and medical spas.”

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HealthiNation Logo

HealthiNation - HealthiNation is a New York, NY based company that produces and distributes “videos to inspire a healthy and active lifestyle for audiences everywhere."

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Restoration Hardware Logo

Restoration Hardware - Restoration Hardware is a Corte Madera, CA based retailer that considers itself a “curator of the finest historical design the world has to offer."

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Altitude Digital Logo

Altitude Digital - Altitude Digital is a Denver, CO based company that “empowers publishers to effectively monetize and optimize their online display, video and mobile inventory.”

See the complete Altitude Digital profile

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SEM / Paid Search Internet Marketing CoordinatorBuffalo, NY
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Fuhu Logo

Fuhu - Fuhu is an El Segundo, CA based company aiming to be "the leading designer, seller and innovator of ‘thoughtful’ consumer products and services for children.”

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Boys Town Logo

Boys Town - Boys Town is an Omaha, NE based non-profit giving “at-risk children the family, support and care they need to overcome their circumstances and realize their potential.”

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Theodore Roosevelt Conservation Partnership Logo

Theodore Roosevelt Conservation Partnership - Theodore Roosevelt Conservation Partnership is a Washington, DC based non-profit that aims to “guarantee all Americans quality places to hunt and fish.”

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Volcom Logo

Volcom - Volcom is a San Clemente, CA based “designer, marketer and distributor of premium quality young men’s and young women’s clothing, accessories and related products.”

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Americas Society/Council of the Americas Logo

Americas Society/Council of the Americas - Americas Society and Council of the Americas are two New York, NY based non-profits in one that aim to improve relations across the Americas.

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